mirror of https://github.com/zulip/zulip.git
137 lines
4.0 KiB
Markdown
137 lines
4.0 KiB
Markdown
# Email notifications
|
|
|
|
## Message notification emails
|
|
|
|
Zulip can be configured to send message notification emails for [DMs
|
|
and mentions](/help/dm-mention-alert-notifications), as well as
|
|
[stream messages](/help/stream-notifications).
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Toggle the checkboxes for **Streams** and **DMs, mentions, and alerts**
|
|
in the **Email** column of the **Notification triggers** table.
|
|
|
|
{end_tabs}
|
|
|
|
You can [respond to Zulip messages directly][reply-from-email] by
|
|
replying to message notification emails, unless you are connecting to
|
|
a self-hosted Zulip server whose system administrator has not
|
|
configured the [incoming email gateway][incoming-email-gateway].
|
|
|
|
[incoming-email-gateway]: https://zulip.readthedocs.io/en/latest/production/email-gateway.html
|
|
|
|
### Delay before sending emails
|
|
|
|
To reduce the number of emails you receive, Zulip
|
|
delays sending message notification emails for a configurable period
|
|
of time (default: 2 minutes). The delay
|
|
helps in a few ways:
|
|
|
|
* No email is sent if you return to Zulip and read the message before
|
|
the email would go out.
|
|
* Edits made by the sender soon after sending a message will be
|
|
reflected in the email.
|
|
* Multiple messages in the same Zulip conversation are combined into
|
|
a single email. (Different conversations will always be
|
|
in separate emails, so that you can
|
|
[respond directly from your email][reply-from-email]).
|
|
|
|
[reply-from-email]: /help/using-zulip-via-email
|
|
|
|
To configure the delay for message notification emails:
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, select the desired time period from the
|
|
**Delay before sending message notification emails** dropdown.
|
|
|
|
{end_tabs}
|
|
|
|
|
|
### Include organization name in subject line
|
|
|
|
If you belong to multiple Zulip organizations, it can be helpful to have the
|
|
name of the organization in the subject line of your message notification emails.
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, toggle
|
|
**Include organization name in subject of message notification emails**.
|
|
|
|
{end_tabs}
|
|
|
|
|
|
### Hide message content
|
|
|
|
For security or compliance reasons, you may want to hide the content of your
|
|
Zulip messages from your email. Organization admins can do this at an
|
|
[organization-wide level](/help/hide-message-content-in-emails), but you can
|
|
also do this just for the messages you receive.
|
|
|
|
This setting also blocks message topics, stream names, and user names from
|
|
being sent through your email.
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Email message notifications**, toggle
|
|
**Include message content in message notification emails**.
|
|
|
|
{end_tabs}
|
|
|
|
## New login emails
|
|
|
|
By default, Zulip sends an email whenever you log in to Zulip. These emails
|
|
help you protect your account; if you see a login email at a time or from a
|
|
device you don't recognize, you should
|
|
[change your password](/help/change-your-password) right away.
|
|
|
|
In typical usage, these emails are sent infrequently, since all Zulip apps
|
|
(web, mobile, desktop, and terminal) keep you logged in to any organization
|
|
you've interacted with in the last 1-2 weeks.
|
|
|
|
However, there are situations (usually due to corporate security policy) in
|
|
which you may have to log in every day, and where getting login emails can
|
|
feel excessive.
|
|
|
|
### Disable new login emails
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Other emails**, toggle
|
|
**Send email notifications for new logins to my account**.
|
|
|
|
{end_tabs}
|
|
|
|
## Low-traffic newsletter
|
|
|
|
Zulip sends out a low-traffic newsletter (expect 2-4 emails a year)
|
|
announcing major changes in Zulip.
|
|
|
|
### Managing your newsletter subscription
|
|
|
|
{start_tabs}
|
|
|
|
{settings_tab|notifications}
|
|
|
|
1. Under **Other emails**, toggle
|
|
**Send me Zulip's low-traffic newsletter (a few emails a year)**.
|
|
|
|
{end_tabs}
|
|
|
|
## Related articles
|
|
|
|
* [Using Zulip via email](/help/using-zulip-via-email)
|
|
* [Message a stream by email](/help/message-a-stream-by-email)
|
|
* [Stream notifications](/help/stream-notifications)
|
|
* [Hide message content in emails (for organizations)](/help/hide-message-content-in-emails)
|